ATA Local 48

Local Constitution & Policies

 

FORT McMURRAY LOCAL #48 CONSTITUTION
NAME
1.  The name of this local shall be the Fort McMurray local association of The Alberta

    Teachers' Association No 48.

BOUNDARIES
2.  The area served by this local association shall include Fort McMurray Roman

    Catholic Separate School District No 32 and Fort McMurray Public School District

    No 2833.

MEMBERSHIP
3.  (1) All active members of The Alberta Teachers' Association employed by the school

          bodies listed in section 2 are members of this local.
    (2) Teachers on call who teach for one day with the employing parties are active

         members of the local.

OBJECTS
4.  The objects of this local association shall be to further the objectives of The Alberta

    Teachers' Association as set out in section 4 of the Teaching Profession Act and The

    Alberta Teachers' Association General Bylaws.

5.  This local association shall have the power, subject to approval of the Provincial

    Executive Council of The Alberta Teachers' Association, to levy fees for membership

    in this local association such as are determined from time to time in a general meeting

   of the local association.  Such fees shall be additional to the fees prescribed by the

   Annual Representative Assembly.

RULES OF PROCEDURE
6.  The proceedings of all meetings  general, special, local council, and executive

    committee  shall be regulated by the official Rules of Procedure as published in the

    Members' Handbook.

ORGANIZATION


7The governing body of this local shall be a general meeting of its members; 50 of whom shall constitute a quorum.

  1. In the event that quorum is not obtained at a duly called general meeting, the general meeting may be adjourned to a later date or the business of the general meeting shall be conducted at the next meeting of the local council.

  2. In the event that the business of the Annual General Meeting is referred to a local council meeting, that local council meeting shall have authority to deal with such business as though it were a general meeting.



8.  A general meeting of this local shall be held at least once a year to hear reports and

   deal with same, approve and set policy and deal with such other matters as may arise.

   This meeting shall take place after the 15th of May.


9.  There shall be constituted a local council of this local consisting of:
    (a) All members of the executive committee.
    (b) School staff representatives, other than executive committee members, elected in

        September by each school staff according to the following schedule: 1 for 25 or

        major fraction thereof.
    (c) One representative appointed by the local council or the executive committee for all

        schools which have four or fewer teachers.
    (d) Local representatives if not members of the executive committee.
    (e) Chairs of standing committees if not members of the executive committee, local

        representatives or staff representatives.
    (f) Two Convention representatives.
    (g) President or designate of regional specialist councils; and
    (h) A representative of each of the local administrators’ associations.

10. Members of this local other than members of the local council may attend council

     meetings, may speak with approval of the meeting but may not vote.

11. The duties of the local council shall be:
    (a) to administer the affairs of the local association,
    (b) to appoint all committees, including two professional development committees

        (one per district), education, nominating and other standing or special committees,

       (economic policy and negotiating subcommittees, are to be appointed by employees

       of each bargaining unit within this local.  Suitable frames of reference must also be

       developed.)
    (c) to develop frames of reference for each of its committees,
    (d) to hear reports from committees and decide on action to be taken if any,
    (e) to elect or appoint representatives, including one liaison person to the Greater

        Edmonton Teachers’ Convention Association and other committees as decided

        by the local council; and  

    (f) to deal with other matters not inconsistent with this constitution or The Alberta

        Teachers' Association General Bylaws.

   (g) to act upon matters referred to it by Annual General Meeting as outlined in clause   

        7.(1) and (2)



12. The local council shall meet at least once a month during the school year at a time to

     be determined.

13. A majority vote of those present shall govern the decisions of the local council unless

     rules and regulations otherwise decree.

14. Fifty percent of local council members are required to constitute a quorum.

15. The executive committee of this local shall consist of: president, two vicepresidents

     (one per district), past president, secretary, treasurer and communications officer, PD

     chairs, EPC chairs, Political Engagement Officer and GETCA representatives.

16. It shall be the duty of the executive committee to prepare the agenda of business for

     all meetings, to exercise general supervision of the affairs of the local association, to

     prepare and transmit to head office of The Alberta Teachers' Association such reports

     and statements with reference to the affairs of the local association as may be required

     by the Provincial Executive Council of The Alberta Teachers' Association, and to

     ensure that all Association moneys are used to further the objectives of the

     Association as set out in the Teaching Profession Act and, where time is of the

     essence, to assume the functions of the local council.

17. The executive committee shall meet at least once per month or as often as local

     business requires.

NOTICE OF MEETINGS
18. Notices of intent to hold a general, special, local council or an executive meeting shall

     be distributed by the secretary at least seven days before such meeting is to be held,

     and such notices shall include an outline or agenda of business to be discussed at the

     meeting, provided, however, that any special or general meeting may, by a twothirds

     majority vote of the total number of members on the roster, waive notice of a meeting

    or of any motion brought before the meeting.

19. Meetings of this local association shall be called by the president or on the request of

     the executive committee or the local council or on the written request of ten members

     of the local or at the request of an officer of The Alberta Teachers' Association or of

     the district representative of whose district this local association forms a part.

20. A record shall be kept of all those attending general, special, local council, and

     executive committee meetings of this local.

21. An officer of The Alberta Teachers' Association or district representative of whose

    district this local forms a part may attend and participate in any meeting (general,

    council or executive) of this local association.

DUTIES OF OFFICERS
22. (1) President - It shall be the duty of the president to call and preside at all general,

          local council and executive committee meetings of this local and to exercise

          general supervision over the affairs of this local association.
    (2) Vice presidents - It shall be the duty of the vice presidents to take charge of the

         affairs of this local association in the absence of the president and to assist the

         president in the discharge of his duties.
    (3) Secretary - The duties of the secretary shall be:
        (a) to keep accurate records of all proceedings of this local association,
        (b) to bring before the executive committee of this local association all

             communications received by the local,
        (c) to prepare and send to head office of The Alberta Teachers' Association such

             statements and reports as may be required from time to time, and
       (d) to prepare and send notices calling all meetings, whether regular, special, local

            council or executive committee.
    (4) Treasurer - The duties of the treasurer shall be:
         (a) to ensure accurate records are kept of all moneys received and collected and to

             take charge of same,
        (b) to make the necessary disbursements of the funds of this local association as

        authorized by the executive committee or local council,
    (c) to prepare a monthly statement
    (d) to prepare at the direction of the executive committee, an annual budget for the

        local.
(5) Local Representatives - The duties of each local representative of this local

    association shall be:
   (a) to represent this local association at all representative assemblies of The Alberta

        Teachers' Association.
  (b) to report the proceedings of all representative assemblies of The Alberta Teachers'

      Association to the local council and to such other gatherings as may be decided, and
  (c) to attend meetings of the local council of this local association,
 (d) to attend general meetings of this local association.

(6) Staff Representatives - It shall be the duty of the staff representatives to report on the

    activities of the local council to their respective school staffs.
(7) Communications Officer - It shall be the duty of this officer to study and experiment

    with methods improving communications between teachers and all local projects, and

    between the local and external bodies.  All actions of this officer shall be subject to

    prior approval by the executive.

(8) Convention Representative (elected) and liaison person (appointed) - to attend

     convention board meetings, and attend and report to local council meetings.

(9) Local Political Engagement Officer – It shall be the duty of this officer to assume

    general responsibility for all political engagement activities undertaken by this

    local association.

COMMITTEES
23.   (1) Economic Policy Committees - It shall be the duty of these committees to gather

             and study data and prepare proposed amendments to the collective bargaining

             agreement for consideration of members of the bargaining unit(s) affected.
        (2) Negotiating Subcommittees - Each negotiating subcommittee shall ordinarily be

            chosen from and by its economic policy committee. It shall be the duty of each

           subcommittee to engage in collective bargaining with the board of trustees.
       (3) Local Communications Committee - It shall be the duty of this committee to

            render all assistance required by the Communications Officer to facilitate both

            internal and external communications.
      (4)  Professional Development Committees - It shall be the duty of these committees

           to assume general responsibility for all professional development activities

           undertaken by this local association.
      (5)  Audit Committee - It shall be the duty of this committee to examine and report to

         the annual general meeting the receipts and disbursements of the funds of this local

         association.
     (6) Social Committee
     (7) Donations Committee - this committee shall be composed of the local executive.
         (a) priority will be given to those requests which relate specifically to the

             educational needs of students in the Fort McMurray public and separate school

             systems. It will recommend to council for debate and approval: school grants,

             Science Fair Grant, Young Authors Grant, Unity House Grant, support for

            school-based charitable organizations, school-based educational activities,

            community-based educational activities and support for Keyano College

            bursaries approved by the local. For those items with a designated budget line,

           approval for expenditures will occur when the budget is approved.
      (b) all requests from school-based organizations must be made on school letterhead,

          with the signature of the principal and teacher advisor.
      (c) requests from other organizations must be made on letterhead, these funds must be

          designated by the organization for use in Fort McMurray.
     (8) Political Engagement Committee – It shall be the duty of this committee to

          assume general responsibility for all political engagement activities

          undertaken by this local association.
     (9) Such other committees as the local may appoint from time to time.

ELECTIONS
24.   (1) The following officers; president, vice president, secretary, treasurer, local

              communications officer and local ARA representatives shall be elected

              by a vote of the members of this local association not later than May 31.

              Elections shall be held every two years.

        (2) Convention association representatives shall be elected (or appointed) in the

             number prescribed by the convention association to assume duties not later

             than April of each year.

       (3) A vacancy on the executive committee occurring between annual elections shall

            be filled by appointment of a member of this local association by the remaining

            members of the executive committee.
        (4) Should one or more of the local representatives be unable to fulfill his term of

           office, replacements shall be made by the local council.

ELECTION PROCEDURES
25.   (1) At the February local council meeting, returning officers for local elections

            will be selected, one from each system.
       (2) The returning officer shall at the March council meeting call for

            nominations for president, vice-president public, vice-president separate,

            secretary, treasurer,  communications officer, and local political engagement

            officer, and delegates for the Annual Representative Assembly. A minimum

            of 10 days must pass before the close of nominations. If a school

            representative is absent from the meeting the returning officer will notify the

            school of the call for nominations.

           
      (3) Any 10 members of the local association may nominate a candidate for office,

          provided that in each case nomination forms prescribed by the returning officer are

          completed with an acceptance form signed by the candidate.
      (4) The closing date for nominations shall be at least 15 days before the day set for

          election.
      (5) Ballots will be issued to the school representative a minimum of three days prior

           to the election. Voting will be conducted at the school, for a period of time not to

           exceed two consecutive school days, with ballots being returned to the school

           representative, who shall place them in a sealed envelope.
      (6) Ballots will be returned to the returning officer through district courier systems,

           no later than the day after the election date. If a school’s ballots are not received

           within two school days of the election, the returning officer will contact the

           school concerning the ballots.
      (7) Ballots shall be counted by the returning officers within three school days of

           the voting. Results will posted in each school within one week of completion

           of elections; results will be posted on local website within one week of

           completion of elections.
      (8) At the November local council meeting, a returning officer for local GETCA

          representative elections will be selected, one from each system.
     (9) The returning officer shall at the December council meeting call for two

          representatives to the Greater Edmonton Teachers’ Convention Association. A

         minimum of 10 days must pass before the close of nominations. If a school

         representative is absent from the meeting the returning officer will notify the

         school of the call for nominations.
   (10) Any 10 members of the local association may nominate a candidate for office,

         provided that in each case nomination forms prescribed by the returning officer are

         completed with an acceptance form signed by the candidate.
   (11) The closing date for nominations shall be at least 15 days before the day set for

         election.
   (12) Ballots will be issued to the school representative a minimum of three days prior to

         the election. Voting will be conducted at the school, for a period of time not to

         exceed two consecutive school days, with ballots being returned to the school

         representative, who shall place them in a sealed envelope.
   (13) Ballots will be returned to the returning officer through district courier systems, no

          later than the day after the election date. If a school’s ballots are not received

          within two school days of the election, the returning officer will contact the school

         concerning the ballots.
   (14) Ballots shall be counted by the returning officers within three school days of the

         voting. Results will be announced at the Local Council meeting in February.

DELEGATES TO THE ANNUAL REPRESENTATIVE ASSEMBLY(IES)
26. Delegates to the Annual Representative Assembly shall be elected by the membership

    of the local, except for the local president who will be appointed as a delegate.

27.(1) In this section, (a) "investigated local officer" means a local officer whose conduct

          is under investigation pursuant to subsection (2);
(b) "investigator" is the individual appointed by the table officers pursuant to subsection (2);
(c) "local officer" means the president, vicepresident, past president, secretarytreasurer

    (or secretary and treasurer) of a local association or any other officer appointed or

    elected by a local association;
(d) "Provincial Executive Council" means the executive council as defined in section I I

     of the Teaching Profession Act;
(e) "table officers" means the Association's officers as defined in Bylaw 35;
(f) "executive secretary" means the chief executive officer of the Association or a person

     designated by the executive secretary; and
(g) "staff officer" means a member of executive staff designated by the executive

    secretary.


Suspension or Removal from Office of Local Officers

(2) Where the table officers have or receive information which leads them to believe that

     a local officer:
(a) has neglected their duties to the extent that the proper operation of the local

    association is being negatively affected;
(b) is mentally incapacitated,
(c) is engaging in corrupt practices,
(d) is engaging in financial malpractice, or
(e) has undertaken activities inconsistent with the principles and policies of the Alberta

    Teachers' Association, the table officers may initiate an investigation into the conduct

    of the local officer by appointing an individual to conduct an investigation and to

    provide a written report to the table officers within a specified time with respect to the

    results of the investigation.

(3) In the course of the intervention under section 27, an investigated local officer is

    entitled to have access to a staff
(4) The table officers may, taking into account the nature of the alleged conduct, the

     urgency of the matter in question, and any submission from the investigated local

     officer, suspend an investigated local officer from office pending the completion of

     the investigation and may terminate the suspension at any time if the table officers

     conclude that the suspension is no longer warranted.

(5) The table officers may appoint another individual to assume the duties of the

      investigated local officer during the period of the suspension.

(6) The investigated local officer may appeal a suspension from office under subsection (4) to the Provincial Executive Council by filing a notice of appeal with the executive

    secretary within 30 days of being notified of the suspension.

(7) If an investigated local officer appeals their suspension, then Provincial Executive

    Council shall, as soon as practicable, consider representations of the table officers and

    the investigated local officer and shall determine if the suspension should be

     continued pending the conclusion of the investigation or should be set aside.

(8) During the investigation the investigated local officer shall be provided with an

    opportunity to provide a response to the investigator with respect to the concerns

    about the investigated local officer's conduct.

(9) An investigated local officer may, in the course of the investigation, submit the

    officer's resignation to the executive secretary.


(10) Where an investigated local officer resigns in accordance with subsection (9), the

       investigation shall be continued with the cooperation of the investigated local officer

       and the resignation does not extinguish any liability that the investigated local

       officer may have with respect to acts which occurred during the period the office

       was held.

(11) The investigated local officer has a duty to cooperate during the investigation and

      the investigator may direct the investigated local officer or any other member of the

     Alberta Teachers' Association to:
     (a) answer any inquiries the investigator may have relating to the investigation;
     (b) produce any records or other property in the investigated local officer's possession

          or under their control that are or may be related in any way to the investigation;
     (c) give up possession of any record for the purpose of allowing the investigator to

         make a copy and return the records within a reasonable time of receiving the

          records; and
    (d) attend before the investigator for the purpose of complying with (a), (b), or (c) of

         this subsection.

(12) In the event that the investigated local officer fails or refuses to cooperate with the

       investigator, the failure to do so shall be noted by the investigator in their report to

      the table officer

(13) Upon completion of the investigation, the investigator shall submit a written report

       to the table officers and a copy of the written report shall be provided to the

       investigated local officer.

(14) The table officers, upon consideration of the report of the investigator, may make

      one or more of the following orders:
     (a) remove the investigated local officer from office;
     (b) restrict the investigated local officer's eligibility for office in the future;
     (c) if the investigated local officer was suspended during the investigation, reinstate

          the investigated local officer to office and impose any conditions or restrictions

          that the table officers consider appropriate in the circumstances; and shall advise

          the investigated local officer and Provincial Executive Council of their decision.

(15) If the table officers remove the investigated local officer from office, then the table

      officers may appoint another individual to assume the duties of the investigated local

      officer until a new local officer is elected or appointed to the position in accordance

      with this constitution.

(16) The investigated local officer may appeal the decision of the table officers under

      subsection (14) by filing a notice of appeal with the executive secretary within 30

     days after being notified of the decision.


(17) If an investigated local officer appeals the decision of the table officers, then

      Provincial Executive Council shall, as soon as practicable, consider representations

     of the table officers and the investigated local officer and shall determine if the

    decision of the table officers shall be confirmed, varied, or set aside.

(18) In an appeal under subsection (7) or (17), the table officers may make submissions to

      Provincial Executive Council respecting the outcome of the appeal.

Official Trustee

(19) Subject to a twothirds majority vote, Provincial Executive Council may appoint an

     official trustee to conduct the affairs of the local, subject to any terms and conditions

     the Provincial Executive Council considers necessary: (a) when a local council fails

     to comply with the requirements of section 11; (b) when the Provincial Executive

    Council considers it in the interests of the Association to do so.

(20) The local may appeal the appointment of an official trustee to a representative

      assembly.

(21) An official trustee appointed under subsection (19) has the powers and duties

      conferred by the General Bylaws on a local and conferred by this constitution.

(22) On appointment of an official trustee to the local association, the officers of the local

      cease to hold office as officers of the local.

(23) An official trustee continues in office until the Provincial Executive Council or a

      representative assembly determines that the official trusteeship is no longer

     necessary.

TEACHERS ON CALL GROUP
28. (1) the local shall organize a teachers on call group.
      (2) those eligible for participation in the group shall be members who substituted for

          one of the employing jurisdictions included in the local for at least one day during

          the previous twelve month period.
    (3) an appropriate budget for the group shall be established.
    (4) The frame of reference for the group shall be as follows:
         (a) its objects shall be to advance the professional skills and knowledge unique to

            substitute teaching and to advance within the local the special interests of

            teachers on call;
        (b) it shall have at least one general meeting per year;
        (c) it shall elect a chair, a secretary, treasurer and two members at large to an

            executive which shall be responsible for organizing activities to promote the

            objects of  the group;
       

       (d) its executive shall present to the local an annual report of its activities and of the

            disbursement of its funds,
        (e) teachers on call are expected to attend the annual Institute Day which is

            sponsored by the local.

GENERAL
29. The financial year of this local shall be July 1 to June 30.

30. (1) This local association shall reimburse members acting on its behalf for all

          necessary out of pocket expenses.
      (2) This local association shall pay all expenses as determined and authorized by the

           local council.

31. Amendments to this constitution may be made after a two month notice of motion

     and on recommendation of the executive committee and/or the local council by a

     two thirds majority vote at a general meeting of this local association and subject to

     ratification by the Provincial Executive Council of The Alberta Teachers'

    Association.

32. The term of office for all executive members except for GETCA representatives will

     be from July 1 to June 30. The term for GETCA representatives will be from March 1

     to February 28 (29).
Constitution ratified by TOC on behalf of PEC 1976
Amendments ratified by TOC on behalf of PEC 1985 01 04
Amendments ratified by TOC on behalf of PEC 1985 09 12
Amendments ratified by TOC on behalf of PEC 1987 02 28
Amendments ratified by TOC on behalf of PEC 1999 09 10

Amendments ratified by PEC 2012 – 2013.

Fort McMurray Local #48

LOCAL POLICY


SECTION A


DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


  1. Executive Committee


Shall consist of President, Past President, Vice President Public, Vice President Separate, Secretary, GETCA Liaison, Treasurer, plus the Chair of the following committees of the local:


  1. Professional Development- Public and Separate Co-Chairs

  2. Local Communications

  3. Economic Policy – Public and Separate Chairs

  4. Local Political Engagement


Only persons authorized by Local Council or Executive Committee may represent the views of the teachers of this Local to the public or media.


Since the Executive Committee members are considered to be the senior officers of the Local, one of their major functions is to guide policy development by Local Council.  Additional duties are outlined below:


  1. Prepare the agenda for Local Council Meetings.

  2. Sit as Budget Committee.

  3. To deal with emergent situations which arise and report to Local Council.

  4. Nominate delegates to represent the Local at conferences as authorized by Local Council.

  5. To exercise general supervision of the affairs of the Local Association.


LOCAL POLICY


SECTION A

DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


  1. President


Any large organization requires a chief executive officer that generally speaks for, and represents the organization.  It is with the above in mind that the following list of duties and responsibilities is assigned to the President of this Local.  It shall be the duty of the President to:


  1. Preside at all Executive Committee Meetings, Local Council and General Meetings.

  2. Act as public spokesperson for the Local Association.

  3. Co-sign all cheques not payable to the President issued by the Local Association.

  4. Approve all external correspondence.

  5. Act as a member of the Executive Committee.

  6. Act on behalf of the Local or send a representative to public meetings whenever there are indications that matters affecting the Local are to be discussed.

  7. Participate in the Induction Ceremonies of the Local.

  8. Participate in the Retirement/Recognition Banquet sponsored by the Local.

  9. Act as an Ex-Officio member of all standing and ad-hoc committees of the Local.

  10. Serve as Local Representative to the Annual Representative Assembly.

  11. Attend School Board Meetings on behalf of the Local, or find an alternate Executive Committee member to attend on behalf of the Local.

  12. Chair the Local’s Scholarship Committee.

  13. Organize the Pre-Retirement Seminar.



The President shall hold office for a one-year term.   Should he/she fail to attend more than two successive meetings, without showing good cause, his/her office shall be declared vacant by Executive Committee or Local Council.


Resignations should be submitted in writing to the Local office.



LOCAL POLICY


SECTION A

DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


  1. Vice President Public and Vice President Separate


As this office may lead the incumbent to the Presidency, the Vice President is expected to assume major responsibilities in the Local.  It shall be the duty of the Vice President to:


  1. Take charge of the affairs of this Local Association in the absence of the President.

  2. Assist the President in the discharge of his/her duties as requested.

  3. Maintain the Local Policy Handbook and ensure that it is kept up to date and to distribute revised copies to all members of Local Council.

  4. Advise the President regarding constitutional and policy matters.

  5. Co-sign cheques issued to the Local President, Treasurer or Secretary.

  6. Co-sign all cheques of the Local Association should the Local President, Treasurer or Secretary be unavailable.

  7. Organize the local’s Induction Ceremony.

  8. Organize the local’s Recognition Ceremony.

  9. Represent the local on the Mentorship steering committee.


Should he/she fail to attend more than two successive meetings, without showing good cause, his/her office shall be declared vacant by Executive Committee or Local Council.


Resignations should be submitted in writing to the Local office.

LOCAL POLICY


SECTION A


DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


  1. Secretary


It shall be the duty of the Secretary to:


  1. Keep accurate records of all proceedings of General, Local Council and Executive Committee Meetings of the Local Association.

  2. Bring before the Executive Committee, Local Council or General Meetings of this Local Association, all pertinent notices and communications, which are received.

  3. Supervise the preparation and submission to Head Office of The Alberta Teachers’ Association, such statements and reports as required.

  4. Supervise the preparation and submission of notice of an agenda for all General, Local Council and Executive Committee Meetings.

  5. Supervise the preparation and submission of copies of minutes of all General and Local Council Meetings to members of the Local Council.

  6. Act as a member of the Executive Committee.

  7. Make available to members of Local Council, copies of pertinent correspondence.

  8. Maintain a file of all correspondence.

  9. Record which staff representatives are present, absent or excused from Local Council Meetings.

  10. Co-sign cheques issued to the Local President, Vice-President or Treasurer.


Should he/she fail to attend more than two successive meetings, without showing good cause, the position shall be declared vacant by Executive Committee or Local Council.


Resignations should be submitted in writing to the Local office.

LOCAL POLICY


SECTION A


DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


  1. Treasurer


It shall be the duty of the Treasurer to:


  1. Keep accurate records of all monies received and collected and take charge of same.

  2. Make the necessary disbursements of the funds of this Local Association as authorized by the budget or by Local Council.

  3. Prepare and send to provincial office of The Alberta Teachers’ Association, such statements and reports as required.

  4. Prepare a financial statement for Local Council Meetings.

  5. Submit a draft budget for the Annual General Meeting.

  6. Submit a financial statement to the Annual General Meeting of the Local and present the auditor’s report to Local Council as soon as it is available.

  7. Act as a member of the Executive Committee.

  8. Co-sign all cheques not payable to the Treasurer issued by the Local Association.

  9. To hold office for a two-year term.


Should he/she fail to attend more than two successive meetings, without showing good cause, his/her office shall be declared vacant by Executive Committee or Local Council.


Resignations should be submitted in writing to the Local office.



  1. Past President


It shall be the responsibility of the Past President to:


  1. Act as a member of the Executive Committee.

  2. Coordinate projects associated with archive and artwork.

  3. Advise the President on Constitution and Policy matters.



Should he/she fail to attend more than two successive meetings, without showing good cause, his/her office shall be declared vacant by Executive Committee or Local Council.



LOCAL POLICY


SECTION A


DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS


vii.  Local Political Engagement Officer


  1. Act as a member of the executive committee

  2. Co-ordinate projects associated with engaging the teachers in political issues and events which affect the education of our children and students.

  3. Establish relationships with local political stakeholders

  4. Inform Executive and Council members of the local on political issues and concerns affecting the teaching profession.

  5. Organize political forums, meet and greets and other events to engage members politically.



The political engagement officer shall hold office for a two-year term.   Should he/she fail to attend more than two successive meetings, without showing good cause, his/her office shall be declared vacant by Executive Committee or Local Council.


Resignations should be submitted in writing to the Local.



LOCAL POLICY



SECTION B


DUTIES OF COMMITTEES


PROFESSIONAL DEVELOPMENT FRAME OF REFERENCE



1. Name


The name of this committee shall be the Professional Development Committee of the Fort McMurrayATA Local 48.


2. Objectives


The professional development committee shall assume general responsibility for professional development activities undertaken in the jurisdiction.  These activities will be undertaken in accordance with the professional development policies of the provincial Association (attached), Local  48,  and the ATA constitution.


3. Duties and Responsibilities


A. In general:


1. The professional development committee will endeavour to build linkages between the various professional development opportunities for teachers—school-based, local institutes, conventions, in-service, specialist councils, etc.


2. The professional development committee will generally exercise leadership in matters pertaining to professional development activities undertaken by the local.


3. The professional development committee is responsible to the local for a yearly financial statement and for a written annual report of its activities.


B. In particular:


The professional development committee has the following duties:


1. To seek input and feedback from teachers and/or school staffs in regard to professional development needs and how these needs can best be met.


2. To disseminate information about professional development activities.


3. To establish procedures for the consideration of funding applications for conferences, school and school-system professional development activities.


4. To consult with professional development staff officers, district representatives, consultants (as assigned) and members of the local.


5. To attend, if possible, Professional Development Area Conferences and the PD Course at Summer Conference.


6. To coordinate and develop local responses to professional development issues.


7. To ensure that appropriate payments are made for all Professional Development activities.


8. To provide expertise and financial assistance, where possible, to school staffs and other teacher groups in the area of professional development.


9. To develop and maintain a budget.


10. To keep a record of the minutes of the meetings.


11. To establish operational policy and procedures for any subcommittee that may be formed for the professional development committee.


12. To recommend, where appropriate, changes in the policies of the school jurisdiction, collective agreement and/or the constitution of the local teachers' association which have an impact on the mandate of the professional development committee.


4. Membership


4.1 The professional development committee shall consist of the following voting members:


a. 1 Co-Chair from the Public District and 1 Co-Chair from the Catholic District.


b. 1 Secretary/Treasurer.


c. 1 member of the Executive.


d. a minimum of 1 representative from each school in both Public and Catholic divisions when required.


4.2 The district representative and those staff officers and consultants who may attend professional development meetings from time to time shall be non-voting members of the professional development committee.


4.3 The president of the local or designate acting in an ex-officio capacity shall also be a member of the professional development committee.


4.4 The members of the professional development committee are expected to:


a. attend all meetings of the professional development committee and if unable to attend, to ensure that a substitute representative is present or inform one of the Co-Chairs of the member’s absence.


b. be prepared to serve on a subcommittee of the professional development committee.


c. provide full and effective communication for their school both to and from the professional development committee.


d. elect annually from its members the following officers:  two Co-Chairs (1 from the Catholic and 1 from the Public school divisions), and a secretary-treasurer (or a secretary and a treasurer).  These positions are called "the officers" of the committee.



5. Officers


5.1 The officers of the professional development committee shall consist of the 2 co-chairs and a secretary-treasurer (or a secretary and a treasurer).


5.2 These officers on the professional development committee will be elected from and by the teacher members of the committee.


5.3 The officers of the professional development committee are expected to:


a. Co-Chairs

—prepare and circulate an agenda for each meeting.

—chair professional development committee meetings.

—represent the professional development committee in its relationship with the general membership.

—provide leadership on planning, implementation and evaluation of                  professional development programs.

—attend local council meetings as required by the local constitution.

—ensure that all records be passed on to future chairs.

—attend Professional Development Area Conference (PDAC) called by the region.

—review the PD Guidelines with new committee members early in the year.

—act as a member of the Executive Committee.

—submit an annual report to the local.

—assist each other in the discharge of duties.

—approve minutes from the Secretary.

—distribute the minutes to committee members.


b. Secretary-Treasurer

—keep accurate business records of all professional development meetings.

—prepare a budget.

—record all monies received and disbursed.

—present financial statements at meetings, as necessary.

—prepare prior to the local's Annual General Meeting (AGM), a yearly             financial statement for the treasurer.

—record minutes at each meeting and forward them to the Co-Chairs for approval.


6. Term of Office


All professional development committee members, officers and subcommittees are deemed to be elected yearly.

All outgoing Chairs are expected to remain on the committee in the capacity of a Past Chair for a minimum of one year.


Committee obligations commence on November 1 each year and terminate on October 31 of the

following year.


7. Committees


The professional development committee shall establish subcommittees from time to time as required.


8. Emergency Replacements


Vacancies in any office or subcommittee may be filled at the next properly called meeting of the professional development committee.


9. Meetings of the Professional Development Committee


9.1 The professional development committee shall meet once per month, or when deemed necessary.


9.2 Notice of intent to hold a meeting shall be given to members as soon as possible.


9.3 It is the duty of each elected member of the professional development committee to attend meetings for the purposes of reporting and communicating.


9.4 Meeting locations will be determined by Chairs and communicated to committee members as soon as possible.


10. Quorum


A majority of the voting representatives on the professional development committee shall constitute a quorum.


11. Rules of Procedure


The proceedings of all meetings shall be regulated by the official rules of procedure as published in the ATA Members' Handbook.


12. Finances


12.1 The professional development committee will be funded annually by the local.


12.2 The professional development committee shall prepare and submit to the local an annual budget.


12.3 The professional development committee will reimburse members and disburse funds on the basis of the attached schedule [see NOTE].


13. Ratification of this Frame of Reference


This frame of reference shall be approved in accordance with the terms of the local constitution.


14. Amendments to this Frame of Reference


Amendments to this frame of reference shall be made in accordance with the following procedure:


14.1.1 Notice of motion of intent to amend shall be given at a preceding professional development committee meeting.


14.1.2 Except where time is of the essence, the text of proposed amendments shall be made available in writing to the members prior to the meeting.


14.2 The amendment shall be approved by a two-thirds vote of the professional development committee members.


14.3 The amendment shall be approved by the majority of teachers of the local council at a properly called meeting.


NOTE


Where there is a need to spell out in detail a set of rules, regulations or procedures, as per local constitution, these should be set up as schedules and appended to this frame of reference and approved by Local Council.  This may include guidelines for a range of practices including:


a. application procedures and timelines

b. reimbursement regulations

c. reporting practices

d. distribution of professional development funds

e. honoraria payments

f. others



DUTIES OF COMMITTEES


  1. Economic Policy Committee Public


The following is the Frame of Reference as approved by The Alberta Teachers’ Association, ECONOMIC POLICY COMMITTEE – FRAME OF REFERENCE


Fort McMurray School District No 2833



1. Preamble


This committee shall be called the Economic Policy Committee hereafter referred to as the EPC. It shall prepare for and oversee negotiations and oversee the enforcement of the collective agreement on behalf of the teachers employed by the Fort McMurray School District No 2833.



2. Duties and Responsibilities


The EPC shall exist for the following reasons:


2.1 To gather and study data for the purpose of setting objectives for collective bargaining.


2.2 To identify and interpret the economic needs and working conditions of teachers.


2.3 To prepare proposed amendments to the collective agreement for consideration of the members of the bargaining unit.


2.4 To effect changes to the collective agreement as negotiated and ratified by the teachers.


2.5 To elect the Negotiating Subcommittee (NSC) and establish operational guidelines for its effective operation.


2.6 To keep teachers of the bargaining unit informed on matters pertaining to the progress of negotiations and the specific details of the collective agreement.


2.7 To consult with Teacher Welfare staff officers, District Representative, consultants (as assigned) and members of the bargaining unit before, during and after negotiations.


2.8 To identify areas of concern for teachers and to provide the necessary assistance and direction in the enforcement of the collective agreement.


2.9 To generally exercise leadership in all matters pertaining to collective bargaining.


2.10 To refer the dispute to a Representative of the Bargaining Agent (RBA) following appropriate consultation with the membership.



3. Membership


The EPC representatives of the teachers shall be determined as follows:


3.1 Each school shall have one representative per 20 teachers or major portion thereof with at least one representative from each school.


3.2 TeachersOnCall may choose to elect one representative.


3.3 The Administrator’s Association may choose to elect one representative.


3.4 District personnel (not attached to a school) covered by the collective agreement may choose to elect one representative.


3.5 A District Representative designated by the Provincial Executive Council (PEC).


3.6 Staff officers and consultants assigned from time to time by the Alberta Teachers’ Association as non-voting members of the EPC.


3.7 The President of the Local or an appointee acting in an exofficio capacity.


3.8 The elected representatives shall be called the voting members.


3.9 Any member of the district bargaining unit may attend the regularly scheduled EPC meetings as a nonvoting observer.


3.10 An EPC member, who misses three consecutive meetings without good reason, may be removed by a majority vote of the EPC.



4. Election and Term of Office of EPC


All EPC members, officers and committees are deemed to be elected for the longer of one year or for the term necessary to plan and execute business related to a given collective agreement.



5. Executive of the EPC


The executive shall consist of: the Chair, Vice Chair, Chair of the NSC (or designate) and Secretary.



6. Duties


6.1 The officers elected from and by the voting members of the EPC shall:


6.1.1 Chair–conduct EPC meetings, represent the EPC in its relationship with the general membership and attend Local council meetings as required by the Local constitution.


6.1.2 ViceChair–act on behalf of the Chair in his/her absence.


6.1.3 Secretary–keep an accurate record of all EPC meetings and perform such other internal communications functions as may be assigned from time to time.

6.2 Any committee/subcommittee Chair shall act only with the consent of a majority of the committee or subcommittee


7. Committees


7.1 Negotiation Subcommittee (NSC)–the NSC shall consist of three voting members and one nonvoting alternate elected from and by the voting members of the EPC. These members shall engage in collective bargaining with authorized representatives of the Board. The NSC shall select, from its members, an NSC Chair.


7.2 The Grievance Committee


7.2.1 The Grievance Committee shall consist of the EPC Chair and one other voting member selected from the EPC.  The duties of the Grievance committee shall be to:


7.2.2 represent teachers on the Grievance Committee established by the collective agreement, one of these members shall be from the NSC


7.2.3 review applicable precedent cases, and


7.2.4 consult with Teacher Welfare staff officers regarding disposition of each grievance.


7.3 The EPC may appoint such other subcommittees as deemed necessary.


7.4 Any committee or subcommittee shall act only on majority consent.




8. Emergency Replacements


Vacancies in any office or subcommittee shall be filled at the next properly called meeting of the EPC.



9. Meetings of the EPC


9.1 Meetings shall be called by the Chair of the EPC on the Chair’s initiative or at the request of:

9.1.1 a majority of voting members on the EPC,


9.1.2 a majority of the EPC executive,


9.1.3 the RBA,


9.1.4 the Chair of the NSC


9.1.5 the President of the Local, or


9.1.6 teachers representing at least 10 percent of the membership.


9.2 Notice of intent to hold a meeting shall be given to members as soon as possible.


9.3 It is the duty of each elected member of the EPC to attend meetings required by the Local for purposes of reporting and communicating.



10. Quorum


A majority of the voting representatives on the EPC shall constitute a quorum.



11. Rules of Procedure


The proceedings of all meetings shall be regulated by the official rules of procedure as published in the ATA Members’ Handbook, except that the Chair shall have full rights to debate and vote as accorded to all other members.



12. Finances


The EPC shall prepare and submit to the Local an annual budget.




13. Preparation Procedure


13.1 The EPC shall request and consider suggested amendments to the collective agreement from the membership of the bargaining unit, members of the EPC and Barnett House.


13.2 A draft proposal of amendments shall be prepared and submitted to the members of the bargaining unit for discussion, amendment and approval.


13.3 Subsequent to the procedures outlined above, the EPC shall prepare a final initial proposal for transmission to the Board and provide members of the bargaining unit with a copy.


13.4 The EPC shall request that Teacher Welfare of the Alberta Teachers Association serve notice to commence bargaining to the Board.



14. Concluding the Agreement


14.1 The NSC shall work toward a settlement governed by one of the following conditions affecting terms of settlement.


14.1.1 The bargaining unit may authorize the NSC to sign a Memorandum of Agreement when, in their opinion, the conclusion of an agreement is warranted, or


14.1.2 The bargaining unit may instruct the NSC as to the minimum position at which settlement is authorized, or they may bring a Board offer to teachers, or


14.1.3 The bargaining unit may instruct the NSC to report back when they are of the opinion that further negotiations are not likely to be productive and may request further instructions.


14.2 In no case will an agreement be concluded unless authorization is provided as in 14.1.1, 14.1.2 or 14.1.3.



15. Ratification of the Collective Agreement


15.1 A collective agreement shall be ratified by a simple majority of the members of the bargaining unit present at a properly called meeting of that unit, voting in favour of acceptance of the proposed agreement by means of a secret ballot vote.


15.1.1 Notwithstanding 15.1, the requirement for a secret ballot vote may be waived provided no member objects.


15.2 Members shall register upon entry to the assembly.





15.3 Ratification votes shall be conducted consistent with the following agenda:

  1. Call to Order

    1. declaration of closed meeting of the bargaining unit

    2. introductions

    3. explanation of procedures to be used during the meeting (voting and other).

  2. History of Negotiations

  3. Presentation of the Issue (ie, Board offer, memorandum etc)

  4. Question Period for Clarification – no debate

  5. Explanation of Future Procedures (if applicable)

  6. Motion on the Issue (eg, motion to accept memorandum of agreement)

  7. Recommendations to Membership from EPC, NSC, etc

  8. Debate on Motion

  9. Vote (by secret ballot – the ballots and ballot boxes are made available at this point and only one ballot shall be accepted from each voter)

  10. Other Business (if votes on other issues are required, the procedures used shall be in accordance with the agenda items above)


15.4 Except where time is of the essence the text of proposed amendments to the collective agreement shall be made available in writing to the members of the bargaining unit prior to the meeting.



16. Ratification of this Frame of Reference


This Frame of Reference takes effect and shall become binding upon:


16.1 Affirmative vote of a simple majority of the EPC members,


16.2 Affirmative vote by a majority of the teachers of the bargaining unit at a properly called meeting or Local executive.


16.3 Ratification by the Provincial Executive Council.


17. Amendments to this Frame of Reference


Amendments to this Frame of Reference shall be made in accordance with the following procedure:


17.1 Notice of motion of intent to amend shall be given at a preceding EPC meeting.


17.2 The amendment shall be approved by a majority of the EPC members.


17.3 The amendment shall be approved by the Local executive.


17.4 Notice of motion of intent to amend shall be given at a preceding Local Council meeting.


17.5 The amendment shall be approved by a majority of Local Council.


17.6 The amendment shall take effect when ratified by the Provincial Executive Council.



18. Provincial Association Intervention


18.1 In this section,

18.1.1 investigated officer means an officer of the economic policy committee whose conduct is under investigation pursuant to subsection (2);

  1. investigator is the individual appointed by the table officers pursuant to subsection (2);

  2. officer means the chair, vice-chair or secretary of an economic policy committee or any other person appointed or elected to an economic policy committee or a subcommittee thereof;

  3. Provincial Executive Council means the executive council as defined in section 11 of the Teaching Profession Act;

  4. table officers means the Association’s officers as defined in Bylaw 35;

  5. executive secretary means the chief executive officer of the Association or a person designated by the executive secretary; and

  6. staff officer means a member of executive staff designated by the executive secretary.


18.2 Suspension or removal from office of officers

18.2.1 Where the table officers have or receive information which leads them to believe that an officer

  1. has neglected his or her duties to the extent that the proper operation of the economic policy committee is being negatively affected,

  2. is mentally incapacitated,

  1. is engaging in corrupt practices,

  1. is engaging in financial malpractice or

  2. has undertaken activities inconsistent with the principles and policies of the Alberta Teachers’ Association,

the table officers may initiate an investigation into the conduct of the economic policy committee officer by appointing an individual to conduct an investigation and to provide a written report to the table officers within a specified time with respect to the results of the investigation.


18.3 In the course of the intervention under section 18, an investigated officer is entitled to have access to a staff officer for advice.


18.4 The table officers may, taking into account the nature of the alleged conduct and the urgency of the matter in question and any submission from the investigated officer, suspend an investigated officer from office pending the completion of the investigation and may terminate the suspension at any time if the table officers conclude that the suspension is no longer warranted.


18.5 The table officers may appoint another individual to assume the duties of the investigated officer during the period of the suspension.


18.6 The investigated officer may appeal a suspension from office under subsection 18.4 to the Provincial Executive Council by filing a notice of appeal with the executive secretary within 30 days of being notified of the suspension.


18.7 If an investigated officer appeals his or her suspension, Provincial Executive Council shall, as soon as practicable, consider representations of the table officers and the investigated officer and shall determine if the suspension should be continued pending the conclusion of the investigation or should be set aside.


18.8 During the investigation the investigated officer shall be provided with an opportunity to provide a response to the investigator with respect to the concerns about the investigated officer’s conduct.


18.9 An investigated officer may, in the course of the investigation, submit his or her resignation to the executive secretary.


18.10 Where an investigated officer resigns in accordance with subsection (9), the investigation shall be continued with the cooperation of the investigated officer, and the resignation does not extinguish any liability that the investigated local officer may have with respect to acts which occurred during the period the office was held.


18.11 The investigated officer has a duty to cooperate during the investigation and the investigator may direct the investigated officer or any other member of the Alberta Teachers’ Association to

18.11.1 answer any inquiries the investigator may have relating to the investigation;

18.11.2 produce any records or other property in the investigated officer’s possession or under his or her control that are or may be related in any way to the investigation;

18.11.3 give up possession of any record for the purpose of allowing the investigator to make a copy and return the records within a reasonable time of receiving the records; and

18.11.4 attend before the investigator for the purpose of complying with 18.11.1, 18.11.2 or 18.11.3 of this subsection.


18.12 In the event that the investigated officer fails or refuses to cooperate with the investigator, the failure to do so shall be noted by the investigator in his or her report to the table officers.


18.13 Upon completion of the investigation, the investigator shall submit a written report to the table officers and a copy of the written report shall be provided to the investigated officer.


18.14 The table officers, upon consideration of the report of the investigator, may make one or more of the following orders:

18.14.1 remove the investigated officer from office;

18.14.2 restrict the investigated officer’s eligibility for office in the future;

18.14.3 if the investigated officer was suspended during the investigation, reinstate the investigated officer to office and impose any conditions or restrictions that the table officers consider appropriate in the circumstances;

and shall advise the investigated officer and Provincial Executive Council of their decision.


18.15 If the table officers remove the investigated officer from office, then the table officers may appoint another individual to assume the duties of the investigated officer until a new officer is elected or appointed to the position in accordance with this frame of reference.


18.16 The investigated officer may appeal the decision of the table officers under subsection 18.14 by filing a notice of appeal with the executive secretary within 30 days after being notified of the decision.


18.17 If an investigated officer appeals the decision of the table officers, Provincial Executive Council shall, as soon as practicable, consider representations of the table officers and the investigated officer and shall determine if the decision if the decision of the table officers shall be confirmed, varied or set aside.

18.18 In an appeal under subsection 18.7 or 18.17, the table officers may make submissions to Provincial Executive Council respecting the outcome of the appeal.


  1. Official Trustee

Subject to a two-thirds majority vote, Provincial Executive Council may appoint an official trustee to conduct the affairs of the economic policy committee, subject to any terms and conditions the Provincial Executive Council considers necessary:

18.19.1 when the economic policy committee fails to comply with the requirements of section 2;

18.19.2 when the economic policy committee fails to comply with the requirements of section 12;

18.19.3 when the Provincial Executive Council considers it in the interests of the Association to do so.


18.20 The economic policy committee may appeal the appointment of an official trustee to a representative assembly.


18.21 An official trustee appointed under subsection 18.19 has the powers and duties conferred by the General Bylaws on an economic policy committee and conferred by this frame of reference;


18.22 On appointment of an official trustee to the economic policy committee, the officers of the economic policy committee cease to hold office as officers of the economic policy committee.


18.23 An official trustee continues in office until the Provincial Executive Council or a representative assembly determines that the official trusteeship is no longer necessary.



19. Effective Period


This Frame of Reference shall be in place for as long as bargaining is conducted at the Local level. Upon appointment of a RBA, it shall be superseded to the extent required by the procedures established by the Provincial Executive Council for bargaining at the RBA level which stipulates the RBA is to assume control of all procedures in consultation with the officials of the bargaining unit.


2011 Ft McMurray SD EPC Frame of Reference


Economic Policy Committee Separate



ECONOMIC POLICY COMMITTEE – FRAME OF REFERENCE



1. Preamble


This committee shall be called the Fort McMurray Catholic Economic Policy Committee, hereafter referred to as the EPC. It shall prepare for and oversee negotiations and oversee the enforcement of the collective agreement on behalf of the teachers who are employed by Fort McMurray Catholic Board of Education.



2. Duties and Responsibilities


The EPC shall exist for the following reasons:


2.1 To gather and study data for the purpose of setting objectives for collective bargaining.


2.2 To identify and interpret the economic and working conditions needs of teachers.


2.3 To prepare proposed amendments to the collective agreement for consideration of the members of the bargaining unit.


2.4 To effect changes to the collective agreement as negotiated and ratified by the teachers.


2.5 To select the Negotiating Subcommittee (NSC) and establish operational guidelines for its effective operation.


2.6 To keep teachers of the bargaining unit informed on matters pertaining to the progress of negotiations and the specific details of the collective agreement.


2.7 To consult with Teacher Welfare staff officers, district representative, consultants (as assigned) and members of the bargaining unit before, during and after negotiation.


2.8 To identify areas of concern for teachers and to provide the necessary assistance and direction in enforcing the provisions of the collective agreement.


2.9 To generally exercise leadership in all matters pertaining to collective bargaining.


2.10 To refer the dispute to a Representative of the Bargaining Agent (RBA) following appropriate consultation with the membership.


3. Membership


The EPC shall consist of:


  1. Members of the bargaining unit elected as follows:

A maximum of:

– two from each K-8 school,

– four from the high school,

– two from teachers on call,

– two from all certificated others,

of which the voting members shall be as follows: one from each K-8 school, two from the high school, one from teachers on call and one from all certificated others.


3.2 The district representative and those staff officers and consultants assigned from time to time to the EPC by the Alberta Teachers’ Association. They shall be nonvoting members of the EPC.


3.3 The president of the Local or appointee acting in an ex officio capacity.



4. Executive


The executive officers of the EPC shall consist of the chair, vice-chair and secretary.



5. Duties


5.1 The officers, elected from and by voting members of the EPC shall:

5.1.1 chair – chair EPC meetings, represent the EPC in its relationship with the general membership, attend Local Council meetings as required by the Local constitution and request the calling of bargaining unit meetings by the Local president.

5.1.2 vice-chair – act on behalf of the chair in his/her absence.

5.1.3 secretary – keep an accurate record of all EPC meetings and perform such other internal communications functions as may be assigned from time to time.


5.2 The elected members of the EPC shall attend all EPC meetings and such other meetings as required by the Local association for purposes of reporting and communicating.


5.3 Absence from three consecutive meetings without reasonable cause or consent will result in that position being declared vacation by a motion of the EPC. The member shall be informed of the committee’s decision by the chair.

5.4 A chair shall act only with the consent of a majority of the committee or subcommittee.



6. Committees


6.1 Negotiating Subcommittee (NSC) – The NSC shall consist of four voting members elected from and by the voting members of the EPC. These members shall engage in collective bargaining with authorized representatives of the Board. The NSC shall select, from its members, an NSC chair.


6.2 Interpretations Committee

6.2.1 the Interpretations Committee shall consist of two (2) voting members elected from and by the voting members of the EPC.

6.2.2 the Interpretations Committee shall select from among its members an Interpretations Committee chair.

6.2.3 the duties of the Interpretations Committee shall be to:

6.2.3.1 represent teachers on the Interpretations Committee established by the collective agreement – one of these members shall be from the NSC,

6.2.3.2 review applicable precedent cases,

6.2.3.3 consult with Teacher Welfare staff officers regarding disposition of each grievance.


6.3 The EPC may appoint such other subcommittees as deemed necessary.



7. Term of Office


All EPC members, officers and committees are deemed to be elected for the longer of one year or for the term necessary to plan and execute business related to the concluding of a given collective agreement. Elections of new members shall be called within sixty (60) school days of ratification of a collective agreement.



8. Emergency Replacements


Vacancies in any office or subcommittee shall be filled at the next properly called meeting of the EPC.


9. Meetings of the EPC or Bargaining Unit


9.1 Meetings of the EPC shall be called by the chair of the EPC on the chair’s initiative or at the request of:

9.1.1 a majority of the EPC executive,

9.1.2 a majority of voting members of the EPC,

9.1.3 the chair of the NSC,

9.1.4 the president of the Local, or

9.1.5 the Representative of the Bargaining Agent (RBA).


9.2 Meetings of the bargaining unit shall be called by the president of the Local on the president’s initiative or at the request of the chair of the EPC on the chair’s initiative or at the request of:

9.2.1 a majority of the EPC executive,

9.2.2 a majority of voting members on the EPC,

9.2.3 the chair of the NSC,

9.2.4 the Representative of the Bargaining Agent (RBA), or

9.2.5 twenty-five or more teachers representing at least 10 percent of the membership.


9.3 Notice of intent to hold a meeting shall be given to members as soon as possible.



10. Quorum


A majority of the voting representatives on the EPC shall constitute a quorum.



11. Rules of Procedure


The proceedings of all meetings shall be regulated by the official rules of procedure as published in the ATA Members’ Handbook, except that the chair shall have the full rights to debate and vote as accorded to all other members.





12. Finances


The EPC shall prepare and submit to the Local an annual budget.



13. Preparation Procedure


13.1 The EPC shall request and consider suggested amendments to the collective agreement from the membership of the bargaining unit, members of the EPC and Barnett House.

13.1.1 in addition, the EPC may propose suggested amendments to the members of the bargaining unit.


13.2 A draft initial proposal of amendments shall be prepared and submitted to the members of the bargaining unit for discussion, amendment and approval


13.3 Subsequent to the procedures outlined above, the EPC shall prepare a final initial proposal for transmission to the Board and provide members of the bargaining unit with a copy.



14. Negotiating an Agreement


14.1 The NSC shall work toward a settlement utilizing the following processes:

14.1.1 they may sign a memorandum of agreement when, in their opinion, the conclusion of such a memorandum of agreement is warranted, or

14.1.2 they may bring a Board offer to teachers, or

14.1.3 they may report back to meetings of the teachers when they are of the opinion that further negotiations are not likely to be productive and may request further instructions.



15. Ratification of the Collective Agreement


15.1 A collective agreement shall be ratified by a simple majority of the members of the bargaining unit present at a properly called meeting of that unit, voting in favor of acceptance of the proposed agreement by means of a secret ballot vote.

15.1.1 notwithstanding 15.1, the requirement for a secret ballot vote may be waived provided no member objects.


15.2 Members shall register upon entry to the assembly.


15.3 Ratification votes shall be conducted consistent with the following agenda:

AGENDA

  1. Call to Order

declaration of closed meeting of the bargaining unit

introductions

explanation of procedures to be used during meeting (voting and other)

  1. History of Negotiations

  2. Presentation of the Issue (eg Board offer, memorandum, etc)

  3. Question Period for Clarification – no debate

  4. Explanation of Future Procedures (if applicable eg, a request for a Representative of the Bargaining Unit)

  5. Motion on the Issue (eg motion to accept Memorandum of Agreement, print motion on agenda)

  6. Recommendations to Membership (from EPC, NSC, etc)

  7. Debate on Motion

  8. Vote by secret ballot (the ballots and ballot boxes are made available at this point and only one ballot shall be accepted from each voter)

  9. Other Business (if votes on other issues are required, the procedures used shall be in accordance with items 3 to 9 above)


15.4 Except where time is of the essence the text of proposed amendments to the collective agreement shall be made available in writing to the members of the bargaining unit prior to the meeting.



16. Amendments to this Frame of Reference


Subject to ratification by the Provincial Executive Council of the Alberta Teachers’ Association, this Frame of Reference may be amended in accordance with the following procedures:


16.1 Amendments may be initiated by the EPC. Such amendments require:

16.1.1 that notice of motion of intent to amend be given at a preceding EPC meeting,

16.1.2 approval by a majority of the EPC members,

16.1.3 consultation with the Local Council,

16.1.4 approval by a majority of members present at a properly called meeting of the bargaining unit.


16.2 Amendments may be initiated by the Local Council. Such amendments require:

16.2.1 that notice of motion of intent to amend is given at a preceding meeting of Local Council,

16.2.2 consultation with the applicable EPC prior to a vote being taken,

16.2.3 approval by a majority of the members present of a properly called meeting of the bargaining unit.



17. Provincial Association Intervention


17.1 In this section,

17.1.1 investigated officer means an officer of the economic policy committee whose conduct is under investigation pursuant to subsection (2);

  1. investigator is the individual appointed by the table officers pursuant to subsection (2);

  2. officer means the chair, vice-chair or secretary of an economic policy committee or any other person appointed or elected to an economic policy committee or a subcommittee thereof;

  3. Provincial Executive Council means the executive council as defined in section 11 of the Teaching Profession Act;

  4. table officers means the Association’s officers as defined in Bylaw 35;

  5. executive secretary means the chief executive officer of the Association or a person designated by the executive secretary; and

  6. staff officer means a member of executive staff designated by the executive secretary.


17.2 Suspension or removal from office of officers

17.2.1 Where the table officers have or receive information which leads them to believe that an officer

  1. has neglected his or her duties to the extent that the proper operation of the economic policy committee is being negatively affected,

  2. is mentally incapacitated,

  3. is engaging in corrupt practices,

  4. is engaging in financial malpractice or

  5. has undertaken activities inconsistent with the principles and policies of the Alberta Teachers’ Association,

the table officers may initiate an investigation into the conduct of the economic policy committee officer by appointing an individual to conduct an investigation and to provide a written report to the table officers within a specified time with respect to the results of the investigation.


17.3 In the course of the intervention under section 17, an investigated officer is entitled to have access to a staff officer for advice.


17.4 The table officers may, taking into account the nature of the alleged conduct and the urgency of the matter in question and any submission from the investigated officer, suspend an investigated officer from office pending the completion of the investigation and may terminate the suspension at any time if the table officers conclude that the suspension is no longer warranted.


17.5 The table officers may appoint another individual to assume the duties of the investigated officer during the period of the suspension.


17.6 The investigated officer may appeal a suspension from office under subsection 17.4 to the Provincial Executive Council by filing a notice of appeal with the executive secretary within 30 days of being notified of the suspension.


17.7 If an investigated officer appeals his or her suspension, Provincial Executive Council shall, as soon as practicable, consider representations of the table officers and the investigated officer and shall determine if the suspension should be continued pending the conclusion of the investigation or should be set aside.


17.8 During the investigation the investigated officer shall be provided with an opportunity to provide a response to the investigator with respect to the concerns about the investigated officer’s conduct.


17.9 An investigated officer may, in the course of the investigation, submit his or her resignation to the executive secretary.


17.10 Where an investigated officer resigns in accordance with subsection (9), the investigation shall be continued with the cooperation of the investigated officer, and the resignation does not extinguish any liability that the investigated local officer may have with respect to acts which occurred during the period the office was held.


17.11 The investigated officer has a duty to cooperate during the investigation and the investigator may direct the investigated officer or any other member of the Alberta Teachers’ Association to

17.11.1 answer any inquiries the investigator may have relating to the investigation;

17.11.2 produce any records or other property in the investigated officer’s possession or under his or her control that are or may be related in any way to the investigation;

17.11.3 give up possession of any record for the purpose of allowing the investigator to make a copy and return the records within a reasonable time of receiving the records; and

17.11.4 attend before the investigator for the purpose of complying with 17.11.1, 17.11.2 or 17.11.3 of this subsection.


17.12 In the event that the investigated officer fails or refuses to cooperate with the investigator, the failure to do so shall be noted by the investigator in his or her report to the table officers.


17.13 Upon completion of the investigation, the investigator shall submit a written report to the table officers and a copy of the written report shall be provided to the investigated officer.

17.14 The table officers, upon consideration of the report of the investigator, may make one or more of the following orders:

17.14.1 remove the investigated officer from office;

17.14.2 restrict the investigated officer’s eligibility for office in the future;

17.14.3 if the investigated officer was suspended during the investigation, reinstate the investigated officer to office and impose any conditions or restrictions that the table officers consider appropriate in the circumstances;

and shall advise the investigated officer and Provincial Executive Council of their decision.


17.15 If the table officers remove the investigated officer from office, then the table officers may appoint another individual to assume the duties of the investigated officer until a new officer is elected or appointed to the position in accordance with this frame of reference.


17.16 The investigated officer may appeal the decision of the table officers under subsection 17.14 by filing a notice of appeal with the executive secretary within 30 days after being notified of the decision.


17.17 If an investigated officer appeals the decision of the table officers, Provincial Executive Council shall, as soon as practicable, consider representations of the table officers and the investigated officer and shall determine if the decision if the decision of the table officers shall be confirmed, varied or set aside.

17.18 In an appeal under subsection 17.7 or 17.17, the table officers may make submissions to Provincial Executive Council respecting the outcome of the appeal.


  1. Official Trustee

Subject to a two-thirds majority vote, Provincial Executive Council may appoint an official trustee to conduct the affairs of the economic policy committee, subject to any terms and conditions the Provincial Executive Council considers necessary:

17.19.1 when the economic policy committee fails to comply with the requirements of section 2;

17.19.2 when the economic policy committee fails to comply with the requirements of section 12;

17.19.3 when the Provincial Executive Council considers it in the interests of the Association to do so.


17.20 The economic policy committee may appeal the appointment of an official trustee to a representative assembly.


17.21 An official trustee appointed under subsection 17.19 has the powers and duties conferred by the General Bylaws on an economic policy committee and conferred by this frame of reference;


17.22 On appointment of an official trustee to the economic policy committee, the officers of the economic policy committee cease to hold office as officers of the economic policy committee.


17.23 An official trustee continues in office until the Provincial Executive Council or a representative assembly determines that the official trusteeship is no longer necessary.


18. Effective Period


This Frame of Reference shall be in place for as long as bargaining is conducted at the Local level. Upon appointment of a Representative of the Bargaining Agent (RBA), it shall be superseded to the extent required by the guidelines established by Provincial Executive Council for bargaining at the RBA level which stipulate the RBA is to assume control of all procedures in consultation with the officials of the bargaining unit.



LOCAL POLICY


SECTION B


DUTIES OF COMMITTEES


ii. Communications Committee


  1. Organization:


  1. The committee will consist of three members and the Communications Officer and the Webmaster.

  2. The Secretary is elected at the organizational meeting.

  3. The Chair is the Communications Officer.

  4. The Past Chair remains a member of the committee for one additional year.

  5. The Local President is an ex officio voting member of the committee.


  1. Meetings:


  1. A meeting shall be held during September for the purpose of developing yearly plans for the committee and establishing a budget.


  1. Meetings are called by the Chair when the need arises, usually about once a month.


  1. Should any member fail to attend more than two consecutive meetings, without having good cause, the Chair (or in the case of the Chair being absent, the Secretary) shall forward a request to Local Council to declare the member’s office vacant



  1. Committee Responsibilities:

  1. Newsletters are prepared by the committee with input from Local members.

  2. Assist the Local President with communication.

  3. Promotion of Education Week within the Local.

  4. Enhance the image of public education in the Fort McMurray area with members of the Local.

  5. Submit copies of agendas and minutes of all meetings to the Administrative Assistant.  Minutes shall include names of members present, absent or excused.


  1. Responsibilities of the Chair:


  1. Call meetings of the committee as the need arises.

  2. Set the agenda for each meeting.

  3. Chair all committee meetings.

  4. Attend Local Council Meetings and submit a report of committee activities.

  5. Attend Policy Committee Meetings.

  6. Review committee policy and guidelines with new committee members early in the school year.

  7. Act as a member of the Executive Committee.

  8. Submit a committee budget to the Treasurer.

  9. Submit an annual report at the Annual General Meeting.

  10. Submit reports as requested by The Alberta Teachers’ Association.

  11. Submit copies of agendas and minutes of all committee meetings to the Administrative Assistant.

  12. Review and revise the committee’s section of the Policy Handbook.

  13. Attend the Local Communications Officer Seminar.



  1. Guidelines:


  1. Commercial Advertising:


i. May be used when deemed useful by the Communications Committee.

ii. Is used to make information available to the public:

-- at election time

-- for Education Week


  1. Newsletter:


i.    Is prepared by the Communications Committee.

ii. The Communications Officer is responsible for directing the editing.

iii. Articles may be assembled from such sources as:

-- Locations (sent to the Communications Officer from Barnett House)

-- members of the Local

-- from any source, which seems appropriate to the committee, but material submitted should be in electronic form.


  1. Education Week:


i. Publicity may be undertaken as deemed appropriate.



d.  Website:


6.  Resignation

    Resignations should be submitted in writing to the Local office.  




LOCAL POLICY


SECTION B


DUTIES OF COMMITTEES


x.       The Local No 48 ATA Staff Representative


The school representative is the key link between the Association and its membership, expressing the collective voice of teachers at the school level.  The school representative is vital in making public education work for students and teachers.


Responsibilities of the School Representative:


  1. Be conscious of your obligations under The Code of Professional Conduct and the obligations of those speaking to you.

  2. Provide a report at staff meetings that highlights matters of importance to the Local and items of interest to teachers.

  3. Attend Local Council Meetings.

  4. Post Association bulletins, conference posters, etc. in a prominent place in the worksite.

  5. Distribute Association materials including The ATA News, The ATA Magazine, local publications, notices of meetings, etc.

  6. Encourage teachers to attend Association functions.

  7. Inform the Local of the concerns expressed within the school staff related to working conditions, Board policies, etc.

  8. Distribute and collect ballots for Association elections.

  9. Make colleagues aware of sources of assistance that are available to them (appropriate authorized person may be a Local Association official or Provincial Association staff member).

  10. Respect confidentiality.

  11. Resignations should be submitted in writing to the Local office.

LOCAL POLICY


SECTION B

DUTIES OF COMMITTEES


xi.        Substitute Teachers’ Committee


1. Organization


  1. The committee will consist of all of the Local’s substitute teachers employed by School District No 48.

  2. The Chair and Secretary are elected at the organizational meeting.

  3. The Local President is an ex officio voting member of the committee.


2. Meetings


  1. An organization meeting shall be held not later than September 30 of each year.  

  2. A meeting shall be held during September for the purpose of developing yearly plans for the committee.

  3. Meetings are called by the Chair when the need arises, usually about once a month.

  4. Should any elected member fail to attend more than two consecutive meetings, without having good cause, the Chair (or in the case of the Chair being absent, the Secretary) shall forward a request to Local Council to declare the member’s office vacant.


  1. Responsibilities of the Chair


  1. Call meetings of the committee as the need arises.

  2. Set the agenda for each meeting.

  3. Chair all committee meetings.

  4. Attend Local Council meetings and submit a report of committee activities.

  5. Attend Policy Committee meetings.

  6. Review committee policy and guidelines with new committee members early in the school year.

  7. Act as a member of the Executive Committee.


xi.        Substitute Teachers’ Committee                                                      


  1. Submit an annual report to the Local at the Annual General Meeting.

  2. Submit reports as requested by The Alberta Teachers’ Association.

  3. Submit copies of agendas and minutes of all committee meetings to the Administrative Assistant.

  4. Review and revise the committee’s section of the Policy Handbook.



LOCAL POLICY


SECTION B

DUTIES OF COMMITTEES



xii Scholarship Committee


  1. Organization

    1. The committee will be made up of Local President and one counselor from each high school.



  1. Meeting

    1. The Local President will chair the scholarship selection meeting.

    2. The meeting will be held at the beginning of October, prior to Institute Day.



  1. Responsibilities

    1. Using the selection criteria, the committee will choose four scholarship recipients.

    2. Recipients will be announced at ATA Institute Day.

LOCAL POLICY


SECTION C

GENERAL POLICY


vi. Local Council Meetings


Local Council will meet once each month of the school year.


The President in consultation with the Executive Committee may:


1. call additional meetings as required

2. cancel up to one monthly meeting per school year as appropriate.